Privacy Policy

Last Updated: 1st May 2025

At Pro Art Photos, we take your privacy seriously and are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR). This policy outlines what data we collect, how we use it, and your rights as a user of our services and website.

1. Who We Are

Pro Art Photos is a Bristol-based photography business offering portrait, headshot, and event photography. We are the data controller of your personal information.

Contact details:
Email: info@proartphotos.co.uk
Phone: +44 (0) 7355 633386
Website: www.proartphotos.co.uk

2. Data We Collect

We may collect and process the following personal data:

  • Name

  • Email address

  • Phone number

  • Location

  • Session details (date, type, preferences)

  • Images from photography sessions

  • Payment and invoicing information

  • Marketing preferences

3. How We Collect Your Data

We collect data in the following ways:

  • When you fill out contact or booking forms on our website

  • When you subscribe to our newsletter

  • When you communicate with us via email, phone, or social media

  • During photography sessions

  • From cookies on our website (if/when used)

4. Why We Collect Your Data

We use your data to:

  • Communicate with you regarding enquiries, bookings, or updates

  • Deliver photography services you’ve requested

  • Provide invoices, contracts, and session details

  • Store and deliver your images securely

  • Improve our services

  • Send marketing updates (only if you’ve opted in)

5. Lawful Basis for Processing

We rely on the following legal bases for processing your data:

  • Contract: To fulfil our agreement with you (e.g., delivering booked photography services)

  • Consent: When you’ve given us clear permission (e.g., to receive newsletters)

  • Legitimate Interests: For running and improving our business, unless your rights override those interests

6. Data Storage and Security

We store data:

  • On secure local drives with encryption

  • On reputable cloud storage services with password protection

We take appropriate security measures to prevent unauthorised access, loss, or misuse of your data.

7. Sharing Your Data

We do not sell or rent your data. We may share it with:

  • Trusted third parties (e.g., payment providers, online galleries, cloud storage platforms)

  • Legal authorities if required by law

All third parties are required to respect your data and comply with GDPR.

8. Your Rights

You have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (“right to be forgotten”)

  • Object to processing or request data portability

  • Withdraw your consent at any time (where consent was the basis)

To exercise any of these rights, contact us at info@proartphotos.co.uk.

9. Marketing

If you subscribe to our newsletter or marketing updates, we will only send you content you’ve opted into. You can unsubscribe at any time by clicking the link in the email or contacting us directly.

10. Cookies

We currently do not use cookies, but may implement them in the future to improve your experience. If/when we do, we will update this policy accordingly and seek your consent.

11. Data Retention

We retain your personal data only as long as necessary for the purposes described above, and in line with legal, tax, and accounting obligations.

12. Contact Us

If you have any questions about this privacy policy or wish to make a complaint, contact us at:

Pro Art Photos
Email: info@proartphotos.co.uk
Phone: +44 (0) 7355 633386

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

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